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You can add a wide range of automatic numbering tags with the Shape tool. When you add an additional tag of the same type its number or letter is incremented automatically. You can have multiple sequences of tags in the same slide.


Important: Numbering tag properties are separate from themes

Because of their special capabilities, the properties of numbering tags are separate from HelpXplain themes and styles. This is because these tags are identified by their shapes and their colors. Because of this, the colors and other properties you set in your theme for shapes have no effect on the numbering tags.

How numbering tag properties work

When you insert the first numbering tag it always has the color shown in the menu.

If you just click to insert it, it will have 60 x 60 px dimensions. Dragging to insert or changing the size after inserting changes the dimensions for the next tag you insert.

Subsequent numbering tags selected and inserted from the menu get their color, size, font color and font size from the last tag in the current sequence.

You can insert a numbering tag with  properties by copying and pasting any existing tag. It will then have the properties of the copied tag, but the number in the sequence will still be correct.

Using numbering tags

Adding numbering tags

1.To add the first tag, select the tag type in the menu, then click in the slide to insert.

2.To add the next tag:

Select the same tag type again and click, OR

Copy the first tag with CTRL+C, then press CTRL+V to insert the next tag with the next number

3.If you want to change the appearance, edit the FIRST tag before adding any other tags. Subsequent tags in the sequence will then have the same appearnce.

Editing numbering tags

Numbering tags are shapes with all the normal shape editing tools:


Numbering tags with linked text objects

All the numbering tags have a second version with a linked text object, in the second row:


The text object is initially shown on the left of the tag, but it can be edited and positioned independently, while remaining attached to the tag:


Making all the tags in a sequence look the same

If you want a different tag appearance, edit the FIRST tag in the sequence before adding the remaining tags. Then the subsequent tags will automatically have the same appearance.

Tags with different colors

If you want individual tags in the sequence to have a different color you can do this. Set the color of the individual tag to whatever color you want. To insert the next tag in any color, copy and paste the tag with the color you want to have. The color will be of the copied tag but the number will always be the next one in the sequence for the current group of tags.

Tags with multiple pointers

The tags with "line pointers" can have multiple pointers, as shown above. Drag the blue (+) handle out to add a pointer. Drag the yellow pointer handle into the body of the tag to delete a pointer.

Hold CTRL or SHIFT to drag the pointer in fixed increments or to snap it to the grid, if snap to grid is activated in the View menu.

Teardrop tags only have one pointer

The teardrop tags can only have one pointer. If you drag the yellow pointer handle into the tag body you create a round tag: