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Navigation: More Advanced Procedures > Replacing Formatting and Styles Paragraph attributes - unstyled text |
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The instructions below explain how to use Replace Styles to apply formatting to paragraphs that do not have any Help+Manual styles applied to them. See the topic on styled paragraphs for information on how to reformat paragraphs that already have Help+Manual styles applied to them.
Before you try to follow these instructions, please study the Introduction to style replacement for an explanation of how the Replace Styles function works. This will make it much easier for you to use this feature.
Unstyled paragraphs are paragraphs that do not have any Help+Manual styles applied to them. This is visible in the style selector in the Ribbon – when it is blank instead of displaying a style the text at the current cursor position is unstyled.  The style selector looks like this when the cursor is on unstyled text Basically you proceed exactly as you would for performing an exact or fuzzy search for styled paragraphs. When you click in an unstyled paragraph before selecting the Replace Styles function the Para Style Name field in the left column of the Replace Styles dialog displays (Unstyled text only). If the Para Style Name field is not set to (Unstyled text only) already you must change it to this setting to make sure that the search finds paragraphs with no styles applied. All the other settings and procedures are exactly the same. This is because the only difference between styled and unstyled text is that styled text has a style name assigned to it. Remember: the style name is just one attribute among many. For more details see the example in Styling imported text. |
Frequently you will manually format some paragraphs in a different way from other paragraphs in your project. After a while you may decide that there are enough of these paragraphs to define a style for them. The following instructions explain how to use Replace Styles to achieve this. This is a two-step process: First you need to create a style on the basis of the manual formatting, then you need to use Replace Styles to apply this style to all the matching paragraphs in your project. After you do this you can then change the formatting of all these paragraphs just by editing the style definition. Step 1: Create a new style on the basis of the formatting1.Click in the paragraph that you want to use as the model for the style. 2.Select Styles > Create Style from Selection in the Write tab and create a new paragraph style on the basis of the formatting. The font attributes of the new paragraph style will be set automatically. You can then use Font Styles mode in a second pass to apply the font styles to your target text. Step 2: Apply the style to all the texts with matching formattingClick on the individual steps below to display more detailed instructions. 1.Select multiple topics if you want to replace only in some topics.
2.Select a paragraph in the editor, then select Replace Styles and Paragraph mode.
3.Select (Any text) for the Para Style Name.
4.Select the name of the paragraph style you just created in the right column.
5.Click on Replace Styles to execute.
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Sometimes you may just want to quickly replace one kind of paragraph formatting in your document with another kind of formatting, without using styles at all. You do this by switching off the style names in the search and target fields and then replacing the formatting. Click on the individual steps below to display more detailed instructions. 1.Select multiple topics if you want to replace only in some topics.
2.Select a paragraph in the editor, then select Replace Styles and Paragraph mode.
3.Change the Para Style Name: setting in the left column to (Any text).
4.Select the target style name setting.
5.Select Custom Settings: in the right column.
6.Click on Replace Styles to execute.
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This is just a variation on reformatting manually-formatted paragraphs without using styles. Basically all you need to do is follow the instructions for reformatting manually formatted paragraphs with the following two changes: 1.Select the name of the style you want to remove in the left column. 2.Select (Remove style name) in the right column. |
